Administrative Associate / Event Planner
- Manage calendars and travel arrangements.
- Schedule appointments, conference calls, and meetings.
- Organize and maintaining electronic and hardcopy files.
- Compile electronic and hardcopy monthly financial reports.
- Coordinate with office manager to cover phones and providing support, as needed.
- Photocopy, fax, distribute documents, special mailings, and other general administrative support.
- Draft correspondence, and taking meeting notes.
- Handle travel expenses and reimbursements.
Meeting & Event Planning:
- Assist with handling logistics, including working with constituents and staff to identify convenient meeting dates and arranging for locations with appropriate conference room setups and equipment.
- Coordinate the production of meeting materials, such as; developing the agenda and other key documents, ordering supplies (e.g., binders, folders, etc.), formatting or creating certain materials (e.g., participant lists, binder tabs, name tags, etc.), and assembling, collating, duplicating, and distributing materials at meetings.
- Take meeting notes and writing up minutes.
- Coordinate website updates with communications department.
- Assist with coordination of budget materials and updates for board meetings.
- Associate degree or equivalent strongly preferred.
- At least 2 years experience providing administrative and program support in a complex, fast paced, nonprofit organization handling multiple priorities.
- Experience working with individuals at all levels
- Strong oral and written communications skills strongly preferred.
- Strong office management/projects management background and skills
- Substantial experience handling meeting logistics
- Substantial experience handling managers’ calendars
- Excellent time management and organizational skills, including ability and flexibility to:
- work on multiple projects with different task leaders
- complete projects accurately and on time
- address tasks that arise unexpectedly
- Strong oral and written communications skills, including ability to take notes, write meeting minutes, correspondence, and proofread
- Sound interpersonal skills, including ability to:
- work well both in a team environment and independently
- interact cooperatively and productively with employees at all levels across an organization and with the public
- Proficient in Microsoft Office (especially Word, PowerPoint, and Excel)
- Electronic and hardcopy files management
- Experience creating documents in Google Docs
- Experience working with accounting/budgets, preferred
- Bi-lingual, Spanish speaker preferred but not required
Salary and Benefits:
Salary based on experience and education, competitive with other nonprofit public interest organizations. Good benefits, including health, dental, short and long-term disability, life insurance, 401(k), annual and sick leave, and federal holidays. NCL is an equal opportunity employer.
The National Consumers League is an Equal Opportunity/Affirmative Action Employer.